Overview
Meetings on Woolf are defined as any live, recorded session. This broad category includes scheduled lectures, spontaneous project discussions, direct student-instructor interactions etc. Our system accepts both prescheduled and ad-hoc meetings, with or without instructors present.
Meeting Resource Management
Upon creation, meeting resources are initially in draft status with a workload set to zero until a video recording is attached. This automatic process eliminates the need for manual submission for review. Recordings, whether they are mp4 files or playlists, trigger an automatic workload recalculation and verification of the meeting.
Recording Requirement
A video recording is mandatory for a meeting to contribute to a student's course progress. In cases where a recording is unavailable, alternative forms of evidence such as transcripts may be accepted upon consultation with Woolf.
Student attendance, once synced with Woolf, generates an activity record. This record holds zero workload and remains pending until a recording is added to the resource. Following the addition of a recording, the update adjusts the activity’s workload to its actual value, changes the status of attendance to active, and counts it towards the student's course progress.
Please be aware that updates to counters, especially after adding multiple recordings, may not be instantaneous. Is some cases it mat take few hours or more to update.
Contact Time
Meetings that have verified faculty or instructor presence are designated as contact time. Colleges must sync instructor attendance with Woolf.
Assignment Submission vs. Meeting Classification
It's important to note that if a live session is utilized for assignment submission, it should be categorized accordingly, not as a meeting resource. This distinction ensures clarity in resource management and compliance with academic standards.