Changing Email Addresses for Colleges Using Canvas

Importance of Email Consistency

For colleges using Canvas as their LMS and Woolf, it's crucial to maintain consistency in email addresses across both platforms.

Critical Requirement: Ensure that the email address used in Canvas matches the one in Woolf. Any discrepancies can lead to synchronization, operational issues and data inconsistencies.

Here's how you can manage email updates effectively:

Manual Email Update Process

College admins can edit emails of college students and staff in the Woolf system.

Updating Email Address on Woolf

1. Log in to Woolf as College Admin.
2. Navigate to the user profile of the student or staff member whose email needs updating.
3. Click on "Edit" .
4. Enter the new email address.
5. Click "Save" to apply the changes.

Updating Email Address on Canvas

1. Log in to Canvas with administrative credentials.
2. Navigate to the user profile of the student or staff member.
3. Click on Edit.
4. In "Edit User Details" modal update the email address.
5. Save the changes to ensure synchronization.

Considerations for API Integration

If your college automatically updates email addresses in Canvas, consider integrating Woolf API for automated synchronization. If your technical team manages API usage, integrating Woolf API can automate email updates on Woolf.