How to Add Students?

StudyTrack – college students

StudyTrack allows colleges to track students' learning progress while they are not enrolled in a degree program and later convert them to the degree when ready.

StudyTrack is designed to help Woolf Colleges convert more students into a degree pathway. Students don't need to enroll in a degree program initially – StudyTrack logs their activities within courses to build a robust educational record, which serves as the basis for issuing credits when they later upgrade to a degree.

Add students to a college

If you have already integrated the Airlock SDK into your LMS, adding students using the addStudentToCollege mutation will automatically enable consumption tracking of all previously submitted resources, even if colleges, degrees, courses, resources, or students have not been verified yet.

You can link a student with their ID on your platform using an externalId property. This way, you can use your ID instead of ours.

Tracking will occur even if students have not yet purchased a degree or passed the onboarding process. This allows you to start building their educational records immediately and gives your success team a strong argument when converting these students to degree purchases in the future.

💡Note:

• Woolf tracks StudyTrack students' resource consumption, submitted assignments, received grades and feedback.
• StudyTrack students are not allowed to be submitted for approval and finalize course. To do this, students must buy a degree and become active.

Convert student to a Degree

1. When a student decides to enroll in the degree – College uses mutation addStudentToDegree. After signing the enrollment agreement, and finishing degree onboarding – student status is active.
2. The student becomes a regular student with all the rights and opportunities and is ready to be submitted for approval and finalize courses and degrees.

How to invite StudyTrack Students on Canvas

If you are a Canvas college and want to add StudyTrack students, please refer to the “How to invite StudyTrack Students” section of this article.

StudyTrack students on AMS

StudyTrack students can be found on the “College Students” page in the Navigation menu.

As well as on the “Course students” page after clicking on the “Filters” button.

Add students to degrees

There are two ways for a college to invite the students:

1. Invitation by College via API
2. Manual invitation through the Woolf Accreditation Management System (AMS)

Here's what you need to know for each scenario:

Invitations via API

Once a student has purchased a degree, you must add them to the related program on our platform using the addStudentToDegree mutation. This mutation works for any student, regardless of whether or not they were previously added to the AMS.

Manual invitations via AMS

To invite students through AMS, navigate to the “Degree Students” tab and click the “Invite” button.

Select the target degree where you want to invite students. Enter emails, tuition cost and select the currency.

Regardless of the invitation method, the application flow remains consistent for all students, ensuring a standardized process.

To understand each student's step after the initial invitation, please refer to our article, which will walk you through the application process.

Monitor onboarding

All students who have purchased a degree are required to complete our legal onboarding process. Some of its steps can be challenging for students to navigate. Colleges must be interested in students passing it as quickly as possible, since incomplete onboarding may prevent students from graduating and lead to complaints and refunds.

You can use the student query to check information about your college students, including their onboarding statuses and learning progress. In argument “id” you may use external user ID, email or Woolf’s user ID.

To monitor onboarding check our article “How do I check on degree enrollments?”.