When sharing Google Drive links with Woolf, it's essential to ensure the files are accessible and the permissions are correctly set. Follow these steps to ensure smooth sharing:
1. Publicly Accessible Links: The link must either be publicly available or specifically shared with the email address `share@woolf.university`. To do this:
- Open the file in Google Drive.
- Click on the "Share" button.
- In the sharing options, either set the link to "Anyone with the link" or add `share@woolf.university` with "Viewer" permission.
2. Setting Permissions: The "Viewer" permission is usually sufficient for Woolf's needs. However, it's crucial to ensure that viewers can download, print, and copy the files. Refer to the Google Workspace guide on shared file permissions. To check this:
- When sharing the file, click on the settings gear icon in the sharing window.
- Make sure the option to "Allow viewers to download, print, and copy" is enabled.
- This checkbox is typically checked by default but can be unchecked for privacy. Please verify that it is turned on to avoid any issues with file access.
By following these steps, you ensure that your files are correctly shared and accessible to Woolf without any interruptions.