Welcome to Woolf’s Accreditation Management System (AMS) - a flexible platform built to streamline college management and operations. From managing student enrollments to faculty onboarding and ensuring academic compliance, Woolf AMS enables administrators to maintain efficient and transparent processes.
This topic walks you through the platform, providing links to relevant help topics and developer resources to assist you in running your institution effectively.
Dashboard
The Dashboard is your starting point in AMS. It provides a comprehensive overview of key tasks and recent activity within your college, helping you stay updated with pending tasks that require your attention.
Key Sections
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Top Menu: Quickly access key pages - Students, Staff, Degrees, Courses, Resources, and Settings.
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Action Items: Review tasks such as enrolling new students or reviewing college operations.
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Activity: View a timeline of your activities on AMS from the moment you were onboarded.
Quick Links
Managing College Profile
Whether you’re an administrator or part of the academic staff, the My College page is where you can view and update your college’s public-facing profile and manage core administrative details. The profile includes key information such as the college name, logo, dean information, and legal details.
Key Actions
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View College Profile: See and edit your college’s public profile, including administrative contacts and branding elements.
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Track College Activity: View real-time updates on student submissions, course content uploads, and more.
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Manage Configuration: Set LMS details, fetch credentials to access Woolf API or set email alerts to keep students and staff informed.
Quick Links
- How to Manage College Settings
- What is an Academic Board?
- Getting Started with Woolf API and SDK
- Academic Colleges at Woolf
College Staff Management
In the College Staff page, administrators and academic leaders can manage faculty profiles, invite new staff members, and oversee administrative tasks related to faculty records.
Key Actions
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Invite Faculty and Leadership: Administrators and academic board members can onboard fellow staff and new faculty members to participate in college operations and governance.
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Manage Staff Profiles: Update profile details and assign roles to staff members.
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Administer Records: Archive outdated staff profiles, manage invitations, and fetch administrative details.
Quick Links
Degrees and Certificates
The Degrees page is where administrators and academic board members manage their college degree programs. You can approve, update, or edit degree structures and ensure that they meet Woolf’s accreditation standards.
Key Actions
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View Degree Programs: Access and review all degree programs available for your college on the AMS platform. This includes active programs and those currently under development.
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Approve Degrees: Once degrees have been finalized by Woolf’s Accreditation Team and made available on the platform, academic board members have the option to review and approve them. When a degree is approved, students are automatically enrolled upon successful submission of their applications. However, if the academic board does not approve the degree, each student enrollment will require manual approval by the board.
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Manage Transcripts and Certificates: Administrators can edit and personalize degree certificates for graduating students. Once customized, certificates can be downloaded and distributed to students who have successfully completed their programs.
Quick Links
Courses Management
The Courses page is essential for faculty and staff to manage all their courses within the AMS platform. This page allows for the efficient handling of course setup, resource management, verification, and approval processes. Every course must meet Woolf’s specific academic and resource submission standards, and all resources must be submitted for review and approval by Woolf’s Accreditation Team.
Key Actions
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Manage Courses: Track, organize, and finalize course details. Ensure that the minimum resource requirements, such as reading materials, assignments, and other academic resources, are met as specified by Woolf’s Accreditation Team.
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Integrate LMS: Use Canvas or Airlock to connect and deliver learning materials seamlessly. This integration allows faculty to manage courses efficiently, ensuring students have access to up-to-date materials and assignments.
Quick Links
Developer Integration
Resources Management
The Resources page is essential for faculty and staff to manage all materials related to courses, such as assignments, publications, and any supplementary learning resources. It also facilitates resource submission to ensure compliance with accreditation standards, facilitating a smooth review and approval process.
Key Actions
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Create and Manage Resources: Faculty and staff can create and organize various academic resources, including assignments, publications, and course materials. All resources must adhere to Woolf’s submission guidelines, which include proper metadata, categorization, and alignment with academic standards to ensure they are readily available for student use and compliance review.
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Submit Resources for Verification: Once resources are prepared, faculty must submit them for review and accreditation approval. This step ensures that all course-related materials meet the necessary academic and compliance requirements before being used in teaching. Woolf’s Accreditation Team reviews submitted resources for quality and compliance.
Quick Links
- Resources Basics
- Resource Submission Guide
- Managing Meeting Resources
- Sharing Google Drive Links with Woolf
- General Assessment Procedures
- Canvas Resource Management
- Academic Requirements for Peer-Reviewed Literature
Developer Integration
Student Records and Management
As a college administrator or staff member, you’ll spend significant time in the Degree Students section. This is where you manage student records, track academic progress, and approve submissions related to student activities and graduation.
Key Actions
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Invite and Enroll Students: Use AMS to onboard new students and assign them to degree programs.
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Approve Applications: Once the student's identity and qualification is verified by Woolf, the academic board members can review student applications and accept or reject them based on the institution's criteria.
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Track Student Progress: Monitor student progress using the Student Activity Log, which records their performance, resource engagement, and assignment completion.
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Submit for Graduation: Ensure students have completed their academic requirements before submitting their records for graduation approval.
In addition to the Degree Students page, there is also a Course Students page, which allows you to manage StudyTrack students who are participating in courses but have not yet enrolled in a degree program. This page is specifically designed to help you manage student engagement with course materials and resources. By monitoring their progress in individual courses, you can ensure that they meet all necessary requirements, positioning them for seamless integration into a degree program later on. This feature is particularly useful for institutions offering open courses or modules where students may take classes before formally committing to a degree path.
Quick Links
- Students Management
- Approving Enrollment Applications
- Managing Student Graduation Submissions
- How Do I Change Degree for my Students?
Developer Integration
Transactions and Payments
The Transactions page enables administrators to keep records of payments made by students for degree enrollment.
Key Actions
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Create Transactions: Add new financial records related to student activities, such as enrollment fees.
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Import/Export Financial Data: Export financial records to CSV format for accounting and record-keeping.
Quick Links
- Managing Transactions
Account Settings
In the My Account page, users whether administrators, staff, or board members - can manage their profiles, set up notifications, and customize their experience on AMS.
Key Actions
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Update Profile: Edit personal information such as name, email, and job title.
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Set Email Notifications: Customize notifications to stay updated on submissions, approvals, and important tasks.
Quick Links
- Completing Account and Profile Onboarding
- Setting Up Email Notifications
Help and Support
Woolf provides a wide range of support resources to help users navigate the Accreditation Management System (AMS) and efficiently manage their institution. Whether you need technical assistance, operational guidance, or policy information, Woolf’s support channels are designed to cover your needs.
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Help Center: The resources here ensure you have step-by-step instructions to make the most out of the platform.
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Email Support: For immediate assistance with technical or operational issues, Woolf offers 24/7 support via email. Contact the support team at support@woolf.university.
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Quality Assurance Policies: Woolf ensures high standards of quality through its Quality Practices Policy (MT)and Quality Practices Policy (CH), which provide guidelines to maintain academic integrity and compliance. For more details, visit the policy section in the Help Center.
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The Red Flag System: Woolf’s Red Flag System is in place to report serious academic or operational issues, ensuring a transparent and accountable environment. You can report concerns directly through this system to initiate a formal review.
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Woolf Admissions Criteria: To ensure that all applicants meet the institution’s standards, Woolf has a clearly defined set of admissions criteria. These guidelines help you assess student eligibility and facilitate a smooth application review process.