Staff Roles on Woolf AMS

Summary of Staff Roles and Requirements

Staff have titles corresponding to their role, and roles have minimum requirements, including minimum requirements for the level of education. These are summarised here and further details are set out in the sections below.

There are 3 staff roles on Woolf AMS and they can be edited or removed at any point:

• Academic Board;
• Faculty;
• College Administrators.

Learn how to complete the onboarding process for college staff here.

Academic Board

Colleges must appoint and maintain an Academic Board with not less than 2 members. Academic Board members must hold a research doctorate at the EQF 8 level. In cases where an academic discipline’s highest doctorate is a professional doctorate (such as music), and Woolf approves of the appointment of the Academic Board member to the college, then at least one other Academic Board member must hold a research doctorate at the EQF 8 level.

The primary purpose of the college’s Academic Board is to uphold the academic integrity of the college and maintain an environment of quality assurance and enhancement. In particular, the Academic Board serves as a review subcommittee for curriculum within the college. The Academic Board is responsible for overseeing all curriculum adjustments within the college, and their withdrawal of approval for any curriculum change on a course prevents the change from being made available to students.

In addition to the curriculum review at the start of each cohort of students, the Academic Board is tasked with evaluating the record of student engagement with the curriculum and approving of the grades accorded to students before those grades are released and added to the students’ permanent academic transcript. During this process, students can be graded as failed, or the academic board may ask questions of the teachers on the course.

After verification, the profiles of Academic Board members will become publicly available.

• Every college must appoint its own Academic Board with at least 2 Academic Board members approved by Woolf.
• The primary purpose of the college’s Academic Board is to uphold the academic integrity and quality of the college. All courses are taught under the supervision and authority of the college’s Academic Board.

An Academic Board member,

• Must have a verified research PhD. Verification happens on the Woolf platform.
• Can be invited in a non-stipendiary (unpaid) or stipendiary (paid) capacity
• Will be publicly listed on the Woolf platform as an Academic Board member of the relevant college.

What are the responsibilities/roles of an academic board member?

• Verify degree enrollment requirements before enrolling students. (This is a one-time event for each degree.)
• Approve all student grades after course completion (this happens multiple times per year). Only approved students have their grades added to their transcript and are issued course credits.

How much involvement does being an academic board member require?

• Depending on the frequency of enrollments, the workload can range from 2-5 hours per month.
• Some colleges choose to have highly active Academic Boards, which engage more thoroughly in curriculum suggestions and academic leadership.
• Since the approval of new course curriculum generally happens on an annual basis, this can be accomplished through a yearly board meeting, or as often as you launch a new degree.
• Under the supervision of college Faculty, student grades are finalized before submitting to the Academic Board for approval.

Faculty

Colleges must appoint a minimum of 10 faculty members for faculty roles, with at least 2 holding a Postgraduate level qualification. All Faculty members are members of the Woolf Faculty Council, regardless of their college.

Faculty member must hold either a qualification at the EQF 7 level of at least 60 ECTS in the domain in which the Instructor is teaching or at least 5 years of industry experience in the domain of their teaching.

Faculty members (course teachers) are primarily responsible for:

• Student Submission: Submit the students for approval (course completion).

Once verified, faculty members' profiles will be made publicly accessible.

College Administrators

Administrators must have a verified identity and are able to manage membership invitations as well as basic software configurations for the college. College admins' profiles are not public. 

Admins have the following functions:

• Student Management: Oversee the entire student journey from enrollment to graduation.
• College Staff Management: Handle all aspects of college staff administration.
• Payment Data Management: Review and manage student payment information.
• Content Management: Manage course settings and course content (resources).

💡Note: College staff do not have a right to reject or verify the student’s identity and qualification.