Student's Degree Application Process Flow

• First, you invite student to a degree program.
  
• The student starts by clicking the link included in the invitation email, which directs to the Welcome page.
• The student reviews and accept Woolf’s Terms and Conditions and start with the application process.

• The Identity Verification step is essential for establishing and confirming the student's identity in Woolf’s system.
• Woolf partners with Persona for secure identity verification of its students. Persona collects and processes students' biometric data to confirm their identity reliably. This data is handled with strict security protocols, and the maximum retention period for storing biometric data is three years.
  

  

• After successfully completing identity verification, students must fill out their Student Record Details.
  
  💡Note: This information is used consistently throughout the student's academic profile, so it is essential for students to provide it accurately. For instance, the legal name must exactly match the one provided on the government ID during identity verification, as it will appear on official documents such as the degree and transcript. Similarly, the profile photo selected here will be used on the student's ID card.

• In this step, students confirm whether they meet the minimum qualification requirements for their chosen degree or if they need to proceed via alternative admission pathways. For instance, candidates applying for a Master's program are required to verify that they hold at least a Bachelor's degree as the minimum prerequisite. For more information, read Woolf Degree Programs and Requirements.

• At this stage, the degree application flow splits based on the student’s response:

  • If Yes: The student selects the relevant qualification, provides its details, and continues with the application flow. Refer to Completing Qualification Details for Degree Applications to understand the various information a student needs to provide based on the selected qualification.
    

  • If No: The student is guided through an alternative admission pathway, depending on the college’s setup:

    • For colleges that have signed a Performance-Based Admission (PBA) agreement with Woolf, students are presented with PBA-specific instructions. This pathway allows them to enroll and begin learning as unofficial, non-matriculated students, and to achieve formal enrollment and receive degree certificates they must fulfill certain progress and performance criteria. At this point, the student provides details of their below minimum required qualifications, before proceeding with the application. For more information, read PBA Pathway.

    • When no PBA agreement exists between the college and Woolf, the student is redirected to the Recognition of Prior Learning (RPL) pathway, allowing professional experience and non-formal learning to serve as an eligibility basis. In this scenario, either the college prepays or expects the student to cover the cost for an RPL Officer to conduct a thorough evaluation of the student’s life experiences, informal education, and professional background to assess their admission eligibility. Here, the student provides both qualification and professional experience details before continuing with the application. For more information, read RPL Pathway.

In Motivation and Biography, students present their background, accomplishments, and career aspirations, giving the college a comprehensive view of their qualifications and enthusiasm for the program. This information gets stored as part of the student's academic record, reflecting their goals and potential within the program.

These details collectively enable Woolf and the college to understand an applicant’s fit, readiness, and enthusiasm, offering valuable insight into their potential within the program.

Next, the student reviews and digitally sign the Enrollment Agreement, which includes program specifics such as duration, fees, and terms. If they choose to decline the agreement, they must state their reasons. Declining ends the application process.

Once a student completes all sections of the degree application, the final step is submission for review. The application then undergoes a structured review process by Woolf and the respective college to ensure eligibility, verify qualifications, and confirm compliance with program requirements.

1. Verification by Woolf Team:
   Woolf’s team reviews the student’s qualification details and documents to verify authenticity and ensure compliance with admission requirements.
   
   • Timeline: This review typically takes a few days.
   • Communication: Any discrepancies or missing information are communicated directly to the student via their registered email.
2. College Review and Approval:
   If the degree program is pending Academic Board approval, each student application must be manually approved by the college admin.
   
   • Process: College administrators assess the application to confirm alignment with program-specific standards.
   • Next Steps: Following college approval, Woolf completes the qualification verification.
     For detailed instructions, refer to Approving Student Applications.
3. Automatic Approval for Approved Degrees:
   If the Academic Board has already approved the degree program:
   
   • Student applications are auto-approved in Woolf AMS.
   • Only educational qualification verification by Woolf remains pending. This ensures faster processing and reduces administrative workload.

Once both Woolf and the college have reviewed and approved the application:

• Enrollment Letter: The student receives an enrollment letter via email.
• Active Status: The application status on their dashboard shows as “Active,” confirming their official admission to the degree program.
• Student ID Card: The student ID becomes available for download on the dashboard. It serves as proof of enrollment and provides access to additional student services.
• Academic Resources: The student gains full access to program materials and resources.