Submission Guidelines by Resource Type

Resources in Woolf AMS are classified into distinct categories, each designed to serve specific academic objectives. The following guidelines provide detailed information about resource types, their requirements, submission protocols, and compliance standards.

General Submission Guidelines

Each resource type has unique requirements, but the following general guidelines apply across all categories:

Workload Accuracy: Ensure each resource reflects the time required for completion. For workload distribution, see Workload Compliance.
Alignment with Learning Outcomes: Resources should contribute meaningfully to course goals.
Accreditation Compliance: Follow Woolf’s standards to meet regulatory requirements.
Content Quality: Attachments must be well-formatted and free from errors.
Titles and Descriptions: Titles must be concise, and descriptions should provide sufficient context for reviewers.

For compliance details, see Compliance and Verification.

Submission Guidelines for Each Resource Type

General Materials

Purpose: Provide supplementary content to enhance student understanding.
Workload Calculation: Reflect time spent reviewing or interacting with the material.
Attachments: Include lecture notes, diagrams, videos, or any supporting files.
Compliance Notes: Ensure the workload is distinct from other resources to prevent double-counting.

Publications

Purpose: Provide foundational readings or external references to support course topics.
Requirements:
- Include full citations for any published materials.
- Attach files or provide URLs for students to access the material.
Note: Lecture notes or class materials should be categorized as General Materials.

Peer-Reviewed Publications (PRLs)

Purpose: Incorporate high-quality academic resources into courses, especially at advanced levels.
Submission Requirements:
- Attach PDFs or links to peer-reviewed journals, conference papers, or book chapters.
- Cite sources using standard academic formats.
Compliance Notes: PRLs must not be older than five years unless they are seminal works.

Meetings

Purpose: Facilitate live interaction between students and instructors, contributing to contact hours.
Submission Process:
- Upload attendance via CSV or API.
- Attach meeting recordings (MP4 format recommended).
Workload: Automatically calculated based on recording duration and multiplier (default 1x, 1.5x for breakout rooms).

For meeting-specific processes, see Managing Meeting Resources.

Regular Assignments

Purpose: Assess ongoing student progress through structured evaluations.
Guidelines:
- Include grade weights in Woolf AMS for graded assignments.
- Attach necessary files or details (e.g., prompts, instructions).
Best Practice: Incorporate recurring tasks like weekly quizzes or essays.

Summative Assignments

Purpose: Evaluate comprehensive understanding at the end of a course or program.
Requirements:
- Provide detailed prompts, grading rubrics, and workload justifications.
- Limit summative assignments to 50% of total course weight.
Justification Format:
- Research Time: ___
- Understanding Time: ___
- Completion Time: ___
- Feedback Time: ___

See Grade Weight System for more on assignment grading.

Workload Compliance

Resource Distribution

Workload hours for a course are distributed across categories to ensure a balanced learning experience. For example, Woolf’s recommended distribution for a 90 ECTS degree (2,250 hours) is:

Meetings: 450 hours.
Office Hours: 125 hours.
Self-Study (PRLs, Publications, General Resources): 1,125 hours.
Assessments (Regular and Summative Assignments): 540 hours.

Verification and Adjustments

Workloads are reviewed and adjusted during academic review.
Any drastic changes must be communicated to Woolf’s POC to avoid rejection.

To adjust workloads or resource kinds, see Workload and Compliance.

Compliance and Verification

Verification Process

Draft Status: Resources are first saved as drafts in AMS.
Submission: Colleges submit resources for Woolf’s academic review.
Verification: Verified resources contribute to student progress and compliance.
Rejection: Resources that fail to meet standards are returned for corrections.

Evidence Requirements

Attachments: PDFs, videos, or audio files must be accessible and relevant.
Citations: Include proper citations for academic resources.

For more on evidence, see Evidence Requirements.

FAQs

What happens if a resource is not verified?

Unverified resources do not contribute to student progress. Their workload remains inactive until verified.

Can archived resources impact student progress?

Only verified resources retain their impact after archiving. Unverified resources hold no weight.

What is the role of PRLs in course compliance?

PRLs are crucial for research-based learning, especially in advanced courses. They must meet citation and review standards. For more information, read Academic Requirements for Peer-Reviewed Publications.

How is resource workload calculated?

Workload is determined based on execution time and a multiplier. For meetings, the duration of recordings is used. Read, Workload and Compliance.

Can regular assignments be ungraded?

Yes, regular assignments can be marked as ungraded by enabling the "Mark as Ungraded Assignment" option during creation.