Setting Up a Degree in AMS: Configuration and Final Checklist
This guide explains how to prepare and launch a degree on Woolf. Some parts of the degree come directly from the Woolf license and cannot be changed. Other parts are provided by the college or can be customized.
Use this guide to understand:
- what is defined by Woolf and the license
- what information the college must provide
- what can be customized on the degree page
- what to check before launching the degree
Degree elements defined by Woolf and the license
These elements are defined by the Woolf license and accreditation requirements. They cannot be customized and are configured by the Woolf team.
| Element | Description |
|---|---|
| Degree name | The official degree title defined by the license (for example Master of Science in Artificial Intelligence). The name is agreed during curriculum mapping and cannot be changed afterward. |
| Accreditation workload | Total ECTS requirements and workload expectations required by the license. |
| Admission requirements | Minimum education level and qualification requirements for students entering the program. |
| Program parameters | Program level, kind, mode of study, and standard degree length defined by accreditation. |
| Intended learning outcomes | The knowledge, skills, and competencies students are expected to achieve. These come directly from the licensed program. |
| Program description | Official description of the degree as defined by the license. |
| Degree structure rules | Regulatory structure rules required for the program under the license. |
Degree elements defined together with the college
These elements are defined during curriculum mapping in collaboration with the college.
| Element | Description |
|---|---|
| Tiers | The degree is organized into tiers containing courses. Courses are mapped to tiers during curriculum mapping. |
| Tier names | Tier names can be customized and proposed by the college. |
Degree elements provided by the college but added by Woolf
These elements are defined by the college but must be added and configured by the Woolf team.
| Element | Description |
|---|---|
| Degree image | Image representing the program. Students see this on their dashboard and on the public degree page. The college provides the image and Woolf uploads it. |
| Tuition cost | Default tuition cost for the degree. This is required for regulatory transparency and appears on the public degree page. Students may receive custom pricing when invited. |
| Delivery length | Expected duration for completing the program in the college’s learning model. This can differ from the standard length defined by the license. Provided in months. |
| Specialization certificates | Optional supplemental certificates within the degree. The college defines the name, courses, and ECTS requirements, and the Woolf team configures them. |
Degree elements edited directly by the college
These elements can be edited by the college in the degree page.
| Element | Description |
|---|---|
| Certificate introductory text | Custom introductory text shown on the degree certificate. Must be reviewed by the Woolf team to ensure compliance. |
| Certificate images | Two images used in the degree certificate design. |
| Brand color | Brand color used in certificate styling. |
| Community link | Link to the student community for the degree (Slack, Discord, forum, etc.). This is a regulatory requirement. |
To edit certificate elements:
Open Degree page on AMS → Edit → Degree certificate tab -> Edit needed fields. (Only verified College admin can do this)
Final steps: Degree verification and approval
When everything is ready, notify the Woolf team.
The Woolf Academic Team performs a final compliance review and verifies the degree.
Once the degree is verified:
- the degree becomes public on the Woolf website
- the degree becomes available for student enrollment
Academic Board approval
After the degree is verified by Woolf, the degree may also be approved by a member of your Academic Board.
This approval enables automatic approval of students when they complete the degree application. Without this step, each student would need to be approved manually by an Academic Board member to get admitted to the Degree.
Academic Board approval can be done in AMS: Degrees table → Approve degree
The Approve degree action becomes available only after the degree has been verified by Woolf.
Make sure an Academic Board member completes this step before inviting students. But it can be also done after if missed.
Checklist before launching the degree
Before asking Woolf to verify degree and inviting students, review the following checklist to make sure your degree is ready for launch.
Both the college team and the Woolf team review these items. During the verification process, the Woolf Academic Team performs a final compliance check. However, it is important that the college also reviews the information carefully.
Degree verification confirms that all parties agree the information is correct, and that the AMS record is the source of truth for all degree details.
| Area | Item to review | Description |
|---|---|---|
| Academic structure | Courses mapped to tiers | All courses are correctly assigned to tiers as agreed during curriculum mapping. |
| Academic structure | Tier names confirmed | Tier names and workload are correct and reflect how you want students to understand the structure of the degree. |
| Academic structure | Specialization certificates configured | If the degree includes specialization certificates, make sure their names, courses, and ECTS requirements are finalized. |
| Degree information | Tuition cost defined | Default tuition cost is provided so students can see the approximate cost of the degree on the public page. |
| Degree information | Delivery length provided | Expected duration of the program in your learning model is set in months. |
| Degree information | Degree image provided | Degree image is uploaded. |
| Degree information | Community link added | A link to the student community (Slack, Discord, forum, etc.) is added. |
| Certificate setup | Certificate images uploaded | Images for the degree certificate design are uploaded (optional). |
| Certificate setup | Certificate introductory text added | Introductory text on the certificate is added and reviewed for compliance. |
| Certificate setup | Brand color set | The certificate uses the correct brand color for your college (optional). |
| Document review | Transcript reviewed | Review the sample transcript. |
| Document review | Degree certificate reviewed | Review the sample degree certificate to confirm branding and text look correct. |
| Document review | Specialization certificates reviewed | If applicable, review sample specialization certificates. |
| Final step | Degree verified by Woolf | Woolf Academic Team performs the final compliance check and verifies the degree. |
| Final step | Degree approved by Academic Board | College Academic Board member approves the degree in AMS (AMS → Degrees table → Approve degree). This enables automatic approval for students applications. |
Once these steps are completed, the students can begin enrolling.