Completing the College Setup
After completing your initial staff onboarding, the next step is to configure your college profile in Woolf AMS. This guide walks you through each step of the college setup process.
Step 1: Access the College Setup Wizard
From your Woolf AMS dashboard, locate and click the College Setup card to begin.
Step 2: Complete College Details
This section defines your college's identity and branding. Upload both vertical and horizontal logos, and provide a brief overview. Logo specifications, including size and format, are listed beside each upload field.
Also provide the following administrative and legal details:
- Support email (for student queries)
- Billing email (for Woolf invoicing)
- Public community link (Slack or Discord)
- Terms & Conditions link (hosted on your college website)
- Legal name and legal address (used in college agreements)
Step 3: Add Dean's Information
Enter the Dean's email address and upload or draw their signature. An invitation will be sent automatically.
About the Dean role:
- The Dean is the primary administrative contact for the college.
- No special qualifications are required beyond standard college membership.
- The Dean oversees academic operations but does not have a teaching role.
- This role is assigned the College Admin permission level in Woolf AMS.
Step 4: Invite Faculty and Academic Board
The Members section displays all invited staff, including the Dean. Use this screen to invite new staff and assign roles.
Minimum requirements to verify your college:
- At least 10 faculty members, including 2 with postgraduate degrees
- At least 2 academic board members
As staff complete onboarding and role assignments, counters update in real time. You can also update roles or resend invites directly from this screen.
Step 5: Configure College Settings
On the Configuration tab, complete the following:
- LMS Details: Add your college’s LMS or Canvas account link. Integration details will appear after saving.
- Public Page: Provide a link to your public-facing marketing or college website.
- Email Notifications: Enable this option to allow Woolf to send official welcome emails to students. These emails include a PDF enrollment letter and credential access.
- Resource Kinds: You can now define custom resource types (e.g., Reading, Case Study, Simulation) at the college level. This helps Woolf standardize how resources are described, reviewed, and estimated while aligning with your college’s pedagogical model.
How to Edit Your College and Manage Staff Invitations
College Admins can access the college profile by navigating to My College from the left-hand navigation menu and clicking Edit.
- All required fields are completed
- The Dean has been invited
- 10 faculty and 2 board members have been invited
- LMS access is provided
After verification, you can revisit the Details, Dean, and Configuration tabs to make updates.
Track and Manage Staff Invitations
To check invitation status or resend invites, go to the College Staff tab. On this page, each member will appear with stage set as Invitation, which means the Invitation sent, but not yet accepted
From here, you can:
- Track status
- Resend an invitation
- Invite additional staff members