How to Change Degree for Students – Woolf Help Center

At Woolf, colleges can transfer students between degree programs at the same educational level, ensuring a seamless transition.

This article explains the functionality, eligibility requirements, and limitations of changing a student’s degree.

Overview

College administrators can move students with Active or Pending statuses to another degree program within the same EQF level, ensuring the student’s record, tuition details, and agreement remain consistent during the transition.

💡 Important Note: Students cannot be transferred across different EQF levels using this feature (e.g., Bachelor’s to Master’s or Award to Master’s). In such cases, the current degree record must be archived, and the student invited to the new program.

Step-by-Step Instructions

Follow these steps to change a student’s degree:

1. Select Degree Students

Navigate to the Degree Students page within Woolf AMS.
Find and select one or more students whose degree needs to be changed.
Click the three-dots menu and select Change Degree under Degree Management.

2. Select the Degree

Choose the new degree from a list of verified degree programs.
Click Change Degree to proceed.

3. Confirm and Verify Change

Confirm the degree change in the prompt.
If there are issues, refer to the FAQs or contact Woolf support.
Verify the change by reviewing the student’s Degree Activity Log in AMS.

What Happens After the Change?

Processing Time
- Changes may take up to 24 hours to reflect, especially for bulk actions.
- This ensures recalculations, document regeneration, and dashboard updates are completed.
Notifications
- Students automatically receive an email notification about the degree change. The notification includes:
  - Their previous degree information.
  - Their updated degree details.
Updates to Student Records
- The degree name is updated in the student’s:
  - Application page
  - Degree activity log
  - Dashboard and transcripts
- Courses associated with the new degree are moved to the student’s dashboard. Courses that are not part of the new degree are displayed separately.
- Woolf AMS maintains a single student record, updating it with the new degree details rather than creating a new record.
Agreement Document
- The agreement document remains unchanged and does not require re-signing.
Enrollment Letter
- The enrollment letter retains its original issuance date but reflects the updated degree name.
Financial Details
- Tuition fees and financial commitments remain unchanged after a degree transfer.

FAQs

What happens if a degree change fails during validation?

Check the following:

Ensure the EQF levels of the current and new degrees match.
Verify the student’s status is Active or Pending in Woolf AMS.

Can students be transferred between different EQF levels?

No. The system does not support transferring students between different EQF levels (e.g., Bachelor’s to Master’s).

For such cases:

Archive the current degree record.
Invite the student to the new program.

Do students need to re-sign their agreement after a degree change?

No. The agreement document remains valid, and no re-signing is required.

Will the tuition or fees change for students after a degree transfer?

No. The original tuition fee structure and financial commitments remain unchanged.

How long does it take for changes to reflect in the system?

Degree changes may take up to 24 hours to reflect, particularly for large batches of students.